Personal Calendars for All

This scenario involves a company that wishes each CO-CAL user to have their own personal calendar that they administer authorized users for.

The CO-CAL Administrator must edit the Calendar Control Record in the Security Module and uncheck the Create Calendar for New User option.  This will result in the creation of a personal calendar for new users.  Personal calendars can be created manually for existing users.

New Calendar Creation is Unrestricted

Company management has deemed that any user can create new calendars that they own.

The CO-CAL Administrator must edit the Calendar Control Record in the Security Module and uncheck the Users Allowed to Create Calendars option.  Management should consider this option seriously as it could clutter the system with useless calendars.

Calendars are Tightly Controlled

Management desires to limit the modification and creation of calendars and calendar events to just two or more individuals.

The CO-CAL Administrator must edit the Calendar Control Record in the Security Module and do the following:

Next, he/she must edit each of the Calendar Master Records and edit the Authorized Users to meet management's requirements.

Only One Calendar for All Users

Management has determined that there will be only one calendar that is shared by all the users.

The CO-CAL Administrator must edit the Calendar Control Record in the Security Module and do all the steps in the Calendars are Tightly Controlled scenario above.

The editing of the Calendar Master Records in this case is the deletion of those calendars that are no longer needed (the Absences, Holidays and Vacations calendars cannot be deleted).  This should delete all calendar events for those calendars.  Use the Calendar Record Maintenance utility to verify and possibly clean up left over events for the deleted calendars.  The What and Where records that were unique to the deleted calendars can now be removed by starting the appropriate browse program. 

Review the Authorized Users for the primary calendar that all users will share.  If all users will have add, edit and delete privileges, you can select the user ID of ALL and place checks in the appropriate privilege box.  If most users will have only add and edit privileges, do not check the delete privilege box for the user ID of ALL.  Add the user(s) that will have delete privileges individually.  Be sure that have every privilege checked.

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Last modified: April 14, 2005